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VOLUNTEER BOARD OF DIRECTORS POSITION
THUNDER BAY AND DISTRICT HUMANE SOCIETY
THUNDER BAY AND DISTRICT HUMANE SOCIETY BOARD OF DIRECTORS: IS IT FOR ME?
NOTE: Recruitment is always open and is ongoing as long as there is positions available to fill.
What is the Board of Directors?
The Board of Directors is the governance body of the Thunder Bay and District Humane Society (TBDHS). The Board provides the strategic direction, resources, and high-level oversight for the organization to be successful in achieving its mission and goals.
Who serves on the TBDHS Board?
Board members come from all walks of life. They share a commitment to the TBDHS and the animals in our care and have skills that are required by the Board. Ideally but not exclusively, candidates are sought with Board and/or Volunteer experience at charitable/not-for-profit organizations, and with expertise in the following areas: governance; management/strategic planning; evaluation/performance management; fundraising; policing; government relations; social work; finance/accounting; marketing including an emphasis on social media; information technology, legal or regulatory and/or human resources/recruitment and retention.
Other characteristics include:
- Age: By law, Board Members must be at least 18 years of age.
- Education: Formal education is not a requirement for all Board positions, though it is desirable to have certain professionals on the Board to ensure an appropriate mix of perspectives. Many candidates may possess a combination of work and personal experience that provides them with the necessary knowledge and understanding of the financial, administrative and ethical and policy issues that may be discussed at the Board.
- Knowledge/Awareness: Candidates should possess an interest in animal welfare and should understand the need to demonstrate a public image that is in keeping with the philosophies and goals of the TBDHS.
- Personal Suitability: It is desirable to have Board Members who are willing have confidence to challenge proposed policies, activities, etc., of the organization. The ability to challenge must be tempered with recognition of the need to work in a cooperative and collegial manner and demonstrate a style that values consensus and unity.
- Financial or Time Commitment: All Board members are expected to make a monetary personal financial commitment to the TBDHS.
ABOUT US (www.tbdhs.ca/about-us/)
The Thunder Bay and District Humane Society is a non-profit organization, dedicated to providing care and shelter to animals in need. Being an affiliate with the Ontario SPCA (Ontario Society for the Prevention of Cruelty to Animals)(www.ospca.ca) allows our shelter to go above and beyond the Canadian Standards of Care in Animal Shelters Guidelines. The OSPCA’s programs and services include:
- Cruelty Investigations
- Sheltering and Adoptions
- Humane Education
- Reducing Pet Overpopulation
- Emergency Rescue and Treatment
- Re-uniting Lost Pets with their Owners
- Spay/Neuter Services
- Rescue and Relief Services
We are an open door for life Shelter offering food, veterinarian care and shelter to animals who have been neglected, abandoned, abused, or whose owners simply cannot care for them anymore. We are a financially independent organization funded entirely by our own fundraising efforts, donations from the community and adoption/bring in fees. The TBDHS is a Canada Revenue Agency Registered Charity and is able to issue tax receipts.
We are also a member of Humane Canada. (www.humanecanada.ca).
The Thunder Bay & District Humane Society advocates for the welfare of animals by building bridges of compassion between people and animals.
The Thunder Bay & District Humane Society envisions a future in which every animal has a loving home and accessible medical care.
Our core values are to provide humane education and awareness in the community so that animals enjoy, as a minimum, the five essential freedoms:
- Freedom from hunger and thirst
- Freedom from pain, injury, & disease
- Freedom from distress
- Freedom from discomfort
- Freedom to express behaviours that promote well-being
Contact Information and Hours
The Shelter is at 1535 Rosslyn Road, Thunder Bay, Ontario and it can be reached between 8:00 am to 6:00 pm weekdays, and 8:00 am to 5:00 weekdays. The Shelter is closed to the public on the first Monday of every month for staff training and extensive cleaning. The phone number is 807-475-8803.
WHAT IS EXPECTED OF ME AS A BOARD MEMBER?
The Board of Directors usually meets on the second Wednesday of every month, once per month in the evening, generally commencing at 5:00 pm for about two hours at a predetermined location. Reports, background materials, and other documentation received addressed to the TBDHS are sent to Board Members several days before the meeting, and Board Members are expected to have read the materials and have their questions and comments prepared.
The main responsibilities of the TBDHS Board are to:
- Determine mission and purpose: It is the Board’s responsibility to create and review a statement of mission and purpose that articulates the organization’s goals, means. And primary constituents served.
- Select the Executive Director (ED): The Board must reach consensus on the ED’s responsibilities and undertake a careful search to find the most qualified individual for the position. The Board will ensure that there is a succession plan in place.
- Support and evaluate the ED: The Board should ensure that the ED has the support he/she needs to further the goals of the organization.
- Ensure effective strategic planning: The Board must actively participate in an overall strategic planning process and assist in implementing and monitoring the plan’s goals.
- Monitor and strengthen program and services: The Board is responsible to determine which programs are consistent with the TBDHS’s mission and monitor their effectiveness.
- Ensure adequate financial resources: One of the Board’s foremost responsibilities is to secure adequate resources for the TBDHS to fulfill its mission.
- Protect assets and provide proper financial oversight: The Board must assist in developing the annual budget and ensuring that proper financial controls are in place.
- Build a competent Board: The Board has a responsibility to articulate prerequisites for candidates, orient new members, and periodically and comprehensively evaluate their own performance.
- Ensure legal and ethical integrity. The Board is ultimately responsible for adherence to legal standards and ethical norms.
- Enhance the TBDHS’s public standing: The Board should clearly articulate the TBDHS mission accomplishments, and goals to the public and garner support from the Community.
- Manage Risk: The Board must assess and address risk to the organization and ensure timely and proper corresponding responses.
Since discussions may involve confidential or sensitive issues, Board Members are asked to sign a Code of Conduct and Confidentiality Agreement.
Board Members are expected to attend and assist with most, if not all, major TBDHS events.
In addition to the monthly meeting and periodic events, Board Members are expected to serve on at least one committee that meets once a quarter at a minimum, monthly preferably if necessary. There are usually assigned specific tasks to be completed individually or working in collaboration with other committee members.
WHAT ARE THE BOARD COMMITTEES?
Much of the up-front, hands-on work that occurs prior to any issue coming to the board, is done through the work of Board committees. The committees take the time to research issues, identify and evaluate options, and make recommendations. The Board depends on committees to present succinct information and recommendations upon which it can base decisions at monthly meetings.
The Bylaws of the TBDHS provide for four standing committees; the Executive Committee; the Nominating Committee and the Governance Committee. If allowed a Finance and Audit committee will also stand.
The Executive Committee is comprised of the officers of the TBDHS: The Chair, 1st and 2nd Vice Chairs, Treasurer, Secretary and the Executive Director. Its duties and responsibilities are set out in the Bylaws, but essentially this committee exercises the powers of the Board, as needed, in between meetings. The Executive Committee is open to Board members elected to executive positions only.
The Finance Committee also has duties that are set out in the Bylaws. In addition to its regular duties, however, the Finance Committee may also take on other projects such as establishing policies and procedures about important financial matters.
The Nominating Committee recruits and screens potential new Board members. Under the Bylaws, the Nominating Committee is composed of at least three Board members one of which shall be the 1st Vice Chair or the 2nd Vice Chair and may also include Advisors from outside the Board. As Board vacancies occur, the Board’s Nominating Committee will advertise for applicants.
The Governance Committee’s duties are set out in the Bylaws. The Governance Committee develops sound governance policies, procedures and techniques in order to pursue the development of the governance of TBDHS, in accordance with best governance practices and legal requirements.
The Board is authorized under the Bylaws to establish other ad hoc committees depending on its priorities for the TBDHS.
In addition, if you are not already a member of TBDHS, a candidate must become a member within thirty days of becoming a director.
HOW DO I BECOME A TBDHS BOARD MEMBER?
- Download and complete an application package at tbdhs.ca
- Submit completed application form and resume to Brenda Everts, Board Chair firstname.lastname@example.org If selected for an interview, a member of the Board Nominating Committee will contact you to make interview arrangements.
- Be available and attend your scheduled interview.
- If selected, you will join the Board after approval of the Board of Directors. You may be asked to join and serve the remainder of the terms of directors available and will officially join the Board at the Annual General Meeting held in June.
- If you become a Director, you will be asked to participate in an orientation session where you will include a tour of the Shelter. Your responsibilities as a Board Member, will be reviewed at that time and you will receive a copy of this Board Listing as well as the Board Bylaws.
WHAT’S IN IT FOR ME?
There are many rewards by serving on the Board of Directors.
- Sharing with a team in the accomplishment of doing something important for the TBDHS and the District of Thunder Bay’s animals.
- Using your skills in new ways, addressing very interesting issues.
- Learning more about the TBDHS and how it operates.
- Meeting people who share your interests.
- Developing new skills.
- Developing your volunteer knowledge and skills – in the future, you may want to help other charities as well.
- Being associated with an organization that has been helping your community and being able to participate in the growth of the TBDHS.
THUNDER BAY AND DISTRICT HUMANE SOCIETY
1535 Rosslyn Road
Thunder Bay, Ontario
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